Receptionist and Administrative Support Associate; Community Foundation; Princeton, NJ

Position Description

First point of contact for all Community Foundation guests calling or coming into

the office. Responsible for greeting, welcoming, directing and announcing

guests appropriately. Receiving and sorting mail. Administrative support to

Asset Building, Grants & Programs and Communications staff.

Duties and Responsibilities

Reception

• Responsible for answering the phone, screening phone calls, forwarding phone calls and taking detailed messages.

• Greeting guests and being the first point of contact and impression for anyone contacting the Community Foundation.

• Oversee all aspects of the telephone and voicemail.

• Oversee and maintain the reception area including the small conference room, file room, copy room and the machines located in each as well as shredding services.

• Schedule use of conference rooms by staff and outside groups; responsible for materials, room set-up/clean-up and refreshments.

• Open and sort mail and assist with outgoing mail when necessary.

Administrative Support

• Provide support to communications, asset building and grants and program teams including event and meeting implementation, meeting material, minutes, set-up, clean-up, etc.

• Key person for event registration lists, nametags, event staffing and maintaining appropriate records in FIMS database.

• Provide support in our grantmaking database.

• Other administrative support to communications, asset building and the grants and programming staff including maintaining calendars, contacting Committee members, making phone calls, handling mailings.

• Backup for Executive Assistant when necessary to assist CFO& COO and

the President & CEO.

Other duties as assigned.

Position Requirements

• At least 7-10 years of experience providing superior administrative support.

• Proven success supporting multiple managers.

• Ability to take initiative in managing projects. Highly organized and superior attention to detail. Ability to juggle multiple tasks.

• Experience working with a wide variety of constituents and ability to relate well to a wide variety of people.

• Thorough understanding of and strong commitment to the Community Foundation’s goals and mission.

• Pleasant personality. Integrity, judgment, discretion, maturity & flexibility.

• Strong computer proficiency (MS Office Suite), email and Internet usage, and ability to learn customized relational database software.

• Excellent oral and written communication skills.

• Strong work ethic and a positive attitude.

• Self-starter able to take initiative and work with minimal supervision.

• Ability to work well with co-workers, and under pressure.

• Follows well-defined procedures and guidelines.

Salary/Benefits:

• Salary: Starting Salary $50,000

• Benefits: Comprehensive package offered

• Hours: Full-time position

To Apply:

Please email a resume and cover letter to apply@pacf.org

For this position, please address the cover letter to Laura Longman, Chief Financial Officer and Chief Operating Officer

State of NJ Statewide Job Fair on Wednesday, June 14

 

Isles, Inc. is Hiring - Trenton, NJ

Founded in 1981, Isles, Inc. is a community development and environmental organization based in Trenton, New Jersey. With a mission to foster self-reliant families and healthy, sustainable communities, we design and develop effective services that support this mission and share what we learn with others who can make a difference.

Isles strives for impact while maintaining a healthy work-life balance and a positive, team-oriented atmosphere. Our team consists of over 100 employees plus a corps of volunteers, interns, and an engaged Board of Trustees. No matter who you are or where you come from, you are welcome here. At Isles, we embrace individuality, support human growth, and recognize the value of second chances. Isles affirms that inequality is detrimental to our employees, our clients, and the communities we serve. We support an inclusive workplace, where associates excel based on personal merit, qualifications, experience, ability, and job performance.

Isles is currently recruiting for the following position(s):

• Operations Manager – Isles
• Climate Corps Coordinator – Isles Climate Corps
• IYI Director – Isles Youth Institute (IYI)
• Income Supports Coordinator – Isles Financial Solutions (IFS)
• Substitute Academic Instructor – Isles Youth Institute (IYI)
• Academic Instructor – Isles Youth Institute (IYI)
• Evening Reporting Center (ERC) Coordinator – Youth Services
• Energy and Environmental Health Services Assistant (Part-Time) – Lead and Healthy Homes
• AmeriCorps Service Member – Isles Climate Corps

For more information check our Job Openings web page: https://isles.org/about-us/job-openings/.

Available positions are updated frequently. Please check back in the coming weeks for additional positions.

Equal Opportunity Employer. Women and minorities are encouraged to apply.

Isles does not discriminate against applicants for employment, program participants, volunteers or employees in any term or condition of participation or employment on the basis of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, gender identity or expression, disability, liability for military service, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing). Isles will make reasonable accommodations where required because of a disability, gender expression, and religious requirements.

How to apply

To apply for a position with Isles, please e-mail your resume with cover letter detailing how your background meets the job requirements to hr@isles.org or fax to 609.393.9513.